The Archives of American Art, Smithsonian Institution, is the nation’s largest repository of documentation of the visual arts and culture in the United States. The Archives’ mission is to collect, preserve, and make available for study records, papers, photographs, diaries, sketchbooks, and oral history interviews. Its digital environment directly supports the Archives’ collections management of over 5,000 archival collections representing over 15,000 linear ft., an active oral history program, a major digitization and access initiative, exhibitions, acquisitions, public outreach, education, reference, and fundraising, and participation in Smithsonian pan-Institutional initiatives.
The incumbent will serve as the Archives’ Head of Digital Experience in an ongoing effort to improve the website www.aaa.si.edu as the primary means of communicating information about the Archives within the context of the Smithsonian Institution, and in providing access to collections and resources. Included in the responsibilities are coordinating and publishing content from internal stakeholders; monitoring and evaluating the Archives’ web properties; working closely with technical and digital projects’ staff and contract developers and designers; keeping abreast of relevant emerging technologies; participating in Smithsonian-wide web and IT-related activities, and providing guidance and input on strategies for moving the Archives towards its goal of greater openness and sharing of our digital resources and data.
Applicants should have technical knowledge and skills in:
- Best practices for creating, formatting and presenting textual, graphic, and A/V content for use on web and digital media platforms (websites, blogs, social media, mobile devices)
- Core principles and best practices in the fields of web content management, user experience design, usability, information architecture, and accessibility
- Best practices for search engine optimization and web analytics
- Hand encoding standards-compliant HTML/XML/CSS
- Database systems and database design as they pertain to websites
- Web design and development software, especially the Adobe Creative Suite tools, including DreamWeaver, Acrobat, and Photoshop.
- Excellent interpersonal, communication, and organizational skills; ability to multitask and perform work independently as well as part of an integrated team.
- Archive, library or museum information environments that utilize EAD or other XML based technology, and an understanding of the archival profession and practices. MLS preferred.
Applicants should email a cover letter and resume to Karen Weiss at firstname.lastname@example.org by February 21, 2014.
The Smithsonian is an equal opportunity employer.
The National Museum of Women in the Arts Betty Boyd Dettre Library and Research Center is seeking a part-time, temporary cataloger to create original cataloging records for our top 500 artist files. In an effort to provide better access and description to the important ephemera within these files, the LRC plans to catalog our artist files in MARC format, making them accessible and searchable in our OPAC and WorldCat.
Qualifications for this position:
- Knowledge of AACR2, ISBD, LCSH, LC classification schedules, and MARC 21/OCLC formats
- Knowledge of integrated library catalog systems, Koha preferred
- Graduate of or student in an ALA accredited MLS/MLIS program
- Art history knowledge preferred, but not required
Pay rate will be $20/per hour for approximately 225 hours.
If interested please send your cover letter, resume, and 3 original cataloging records (OCLC control numbers accepted) to Heather Slania, Director of the Betty Boyd Dettre Library and Research Center, email@example.com by Feb. 23rd.
Director of the Betty Boyd Dettre Library and Research Center
ARLIS/NA DC-MD-VA Chapter Chair
National Museum of Women in the Arts
1250 New York Avenue NW
Washington, DC 20005
Dumbarton Oaks’ Image Collections and Fieldwork Archives (ICFA) announces the public launch of its online inventory, AtoM@DO (atom.doaks.org). A searchable database of Dumbarton Oaks’ archival collections, AtoM@DO brings together the holdings of ICFA and a selection of the Dumbarton Oaks Archives (DOA) into a single virtual space, enabling discovery of related materials across the institution.
NEW WAYS TO SEARCH
Instead of searching collections one-by-one by means of individual PDF finding aids or collection guides, AtoM@DO enables users to search across all holdings — either by keyword or through browsing the various menu options: Names, Places, Subjects. Search results are presented within the context of their collection, making it easier for users to learn more about the materials they have found and discover other relevant resources.
ABOUT THE SYSTEM
AtoM@DO is a local implementation of the open-source archival collection management system, ICA-AtoM, which is based on standards developed and promulgated by the International Council on Archives (ICA) with initial funding from UNESCO. You can find more information about the system and the standards ICFA employed, under the Quick links menu in the upper right-hand corner of AtoM@DO.
Find a link to the system along with a list of common FAQs on the AtoM@DO Help page on the ICFA website. This same page is accessible from anywhere within the system by clicking the Help link under the Quick links menu in the upper right-hand corner of AtoM@DO. Users can also contact the system administrator directly, ICFA Metadata and Cataloging Specialist , Anne-Marie Viola (firstname.lastname@example.org).
Over the course of the year, ICFA plans to enhance description of its collections within AtoM@DO, including expanding on collection-level records and adding digital objects for portions of ICFA’s photograph collections, which comprise more than half a million images. In doing so, ICFA will virtually reunite the fieldwork photography used to seed the reference collection with the archival collections from which they originated. The database is a work-in-progress and new functionality and content will be added based on a prioritized list developed by the department.
These are excellent opportunities to gain art museum library experience – we encourage students currently enrolled at least half-time to apply.
The National Gallery of Art Library is seeking applicants for two student assistant positions in the Reader Services Department.
- Library Technician (Circulation)
The primary purpose of this position is to assist with a wide variety of circulation and reader services for Gallery staff and outside readers.
Duties include retrieving materials from the stacks and reshelving returned materials, providing information and instruction on circulation procedures governing use of the Library collection, and maintaining automated and manual departmental files.
- Library Technician (Vertical Files/Non-Print Materials)
The primary purpose of the position is to assist with the maintenance, development, and consultation of the vertical files and non-print collections.
Duties include preparing newly acquired materials for the vertical files and non-print collections, preparing bibliographic records using an online catalog, and assisting with the organization and use of both collections by Gallery staff and outside readers.
Knowledge and Skills:
Applicants should have a basic knowledge of library collections, online catalogs, and circulation desk procedures, familiarity with using personal computers, an ability to type and file accurately, and an ability to work cooperatively with other staff members and library patrons. Reading knowledge of a Western European language (French, German, or Italian) is desirable.
In order to qualify for these positions, applicants must be registered at least as a half-time student, and be able to provide certification of student status, including a current class schedule. Work schedules will be determined to accommodate the student’s class schedule and the Library’s work requirements. The positions are limited to 20 hours per week while classes are in session; full-time employment is available during semester and summer breaks. The incumbents earn sick and annual leave based on the amount of hours worked.
Interested applicants should send résumés and any inquiries by email, indicating the position sought, to:
Lamia Doumato, Head of Reader Services
National Gallery of Art Library
Do art librarians perform research? Of course they do! And the ARLIS/NA Research Awards encourage them.
Each year, the Research Awards Subcommittee recognizes the work of ARLIS/NA members with two types of research awards: one for future/proposed projects, and another (two, actually) for finished/completed projects.
- The H.W. Wilson Foundation Research Award provides funds for members to use for art research in planned future projects
- The Worldwide Books Award for Publications and the Worldwide Books Award for Electronic Resources present cash prizes for outstanding completed art publications (in print and online)
If you have completed a publication (a book, a website, an article in Art Documentation or elsewhere, etc.) in the past two years, we’d love to hear about it and reward the best. If you have a research project in mind and need funds to complete it, we’d love to help with that, too!
Apply today. Applications are due on February 26, 2014. Guidelines and application forms are found at http://www.arlisna.org/about/awards/awards_index.html#research
If you have any questions, or need clarification about whether your project is eligible for an award, please contact the co-chairs of the Research Awards Subcommittee, Shalimar White (WhiteS@doaks.org) and Karyn Hinkle (email@example.com).
The Hillwood Estate, Museum & Gardens is seeking applicants for one full-time and one part-time position in the Library. For descriptions of duties and application information, please consult the following links:
~Kristen Regina, Head of Research Collections & Archivist, Hillwood Estate, Museum & Gardens
The Image Collections and Fieldwork Archives (ICFA) at Dumbarton Oaks presents a new online exhibit entitled A Truthful Record: The Byzantine Institute Films: http://www.doaks.org/icfa/truthful-record. This exhibit aims to reveal the context of the films created by the Byzantine Institute between the 1930s and 1940s by combining them with archival records from the collection The Byzantine Institute and Dumbarton Oaks Fieldwork Records and Papers.
A Truthful Record features thirteen motion picture films from the Byzantine Institute, which are stored and preserved at ICFA: one of the Red Sea Monasteries in Egypt, eleven of the Hagia Sophia, and one of the Kariye Camii, both in Istanbul, Turkey. The color films created by the Byzantine Institute’s photographer Pierre Iskender provide significant testimony of the mosaics at Hagia Sophia and Kariye Camii and the techniques employed to uncover and conserve them. When combined with notebook entries written by Byzantine Institute fieldworkers such as Ernest Hawkins and the brothers Richard and William Gregory, the history of the films’ creation truly comes alive. Thomas Whittemore, who founded the Byzantine Institute in 1930, made wide use of the moving images, screening them for donors and patrons (such as Robert Woods and Mildred Bliss), the Byzantine scholarly community, and an interested general audience in the United States and Europe. The exhibit is divided into three sections that investigate how the films were made and how they were received by contemporary audiences: Style and Content, Technique, and Purpose and Reception. You can also explore the archival materials chronologically using a detailed Timeline.
This online exhibit was created by Fani Gargova, ICFA Byzantine Research Associate. The ICFA team would like to give special thanks to the Dumbarton Oaks Publications Department for their generous assistance and support throughout this project. For more information about ICFA’s Moving Image Collection, please see our website or Vimeo album.
~Shalimar Fojas White, Manager, Image Collection and Fieldwork Archives, Dumbarton Oaks Research Library and Collection
Archival intern will assist the Archivist and the Byzantine Research Associate with the research and archival processing of the collection “San Marco in Context.”
Cataloging intern will assist the Metadata and Cataloging Specialist with the migration of legacy image metadata for implementation into a new collection management system.
Processing intern will assist the Archivist with the final stages of archival processing for three collections that have been preliminary processed.
For more information about joining the ICFA team, please see our website: Internship Policies. Please feel free to forward to anyone who may be interested.
~Shalimar Abigail Fojas White, Manager, Image Collections and Fieldwork Archives, Dumbarton Oaks Research Library and Collection
Project Title: American Art Portrait Gallery Renwick Collections project
Dates preferred: Jan-May 2014 (flexible)
Full time or Part time (if Part time, give hours per week): Part time (~15-20 hrs per week)
Number of weeks: 6-10 weeks
Intern Supervisor: Anne Evenhaugen
Location of internship: AAPG Library
This project would be ideal for the following candidate: One with the ability to work independently, who has basic knowledge of library services.
Project Description: The AA/PG (American Art/Portrait Gallery) Library seeks an intern to help merge a separate collection of craft, design and decorative arts materials with the main collection. This will include unpacking, comparing duplicates, beginning withdrawal paperwork, making acquisition recommendations for what is not cataloged, relabeling, etc.
In addition to this primary project, the intern will also gain general library experience, which may include circulation and reference, working with special collections, gift and exchange, periodicals, vertical files, and maintenance of the physical collection through space management and conservation procedures.
The intern will have the opportunity to gain experience in making mission-related decisions on withdrawals, creating a work-flow, basic collections maintenance and basic library functions.
Applications are open until December 31st or until a suitable candidate is chosen. All applications must go through the Smithsonian Online Academic Appointment system. Please choose Smithsonian Institution Libraries as the unit and the Smithsonian Institution Libraries Internship Program as the program. Be sure to select the appropriate project.
Visit the Smithsonian Libraries blog to learn about other Spring 2014 Internship opportunities at the Smithsonian Libraries.
December 4th, 5th and 6th
10:00 am – 5:00 pm
AA/PG Library, Victor Building
750 9th Street NW, Suite 2100
Right in time for the holidays! Open to all.
Thousands of books, catalogs, and magazines to choose from at prices that cannot be beat—half of the lowest comparable online price! Titles featuring art from all periods, history, biography, and more.
~Anne Evenhaugen, Reference Librarian, Smithsonian American Art Museum/National Portrait Gallery Library