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Jul 28 / admin

Smithsonian Libraries Internship Opportunity

The Smithsonian art libraries has an internship opportunity for the fall. More information at the Smithsonian Libraries can be found at: http://library.si.edu/about/internships-and-fellowships

Applications for all projects will be collected through the Smithsonian Online Academic Appointment System (https://solaa.si.edu/). Be sure to select “Smithsonian Institution Libraries” as the unit and “Smithsonian Institution Libraries Internship Program” as the program. Applications are due August  22nd. Selections will be made by September 1st, with flexible start dates around mid to late September. Please see the main internship page for additional information.

Art Libraries Corporate Vertical Files Access
Dates preferred: September – December 2014
Location of internship: AAPG Library, but also field visits to HMSG, AfA, NMAI, and NPM libraries.
This project is ideal for the following candidate: MLS student or graduate with some metadata training; art background a plus but not necessary.

Brief description of project:
The Smithsonian Libraries’ art and artists’ files are an exceptionally valuable resource for art historical research on both art and artists and often are the only obtainable sources of information for these subjects. In 2004, several efforts were combined to produce a single electronic list of holdings contained in the various art, history, and culture libraries at the Smithsonian. The resulting database provided access to over 70,000 files dedicated to artists that contain exhibition announcements, newspaper and magazine clippings, press releases, brochures, reviews, invitations, illustrations, résumés, artists’ statements, and exhibition catalogs. However the file collections also contain files dedicated to institutions, museums, corporations, and collections that are not accessible electronically. This project will work with the branch librarians and the discovery services department to establish metadata standards and begin creating corporate records for files at various branches to provide access to library users. Intern will end project by producing procedure guidelines for entering records (with branch-specific instructions if needed) and blog report of project.

Doug Litts, Librarian, Head
Smithsonian American Art Museum/
National Portrait Gallery Library
Smithsonian Libraries
littsd@si.edu
Phone: 202-633-8236
202-633-8230
Fax: 202-633-8232

Jul 16 / admin

Vacancy Announcement: Library Technician (Circulation), National Gallery of Art Library

The National Gallery of Art Library is seeking applicants for a student assistant position in the Reader Services Department.

Library Technician (Circulation)

The primary purpose of this position is to assist with a wide variety of circulation and reader services for Gallery staff and outside readers.

Duties include retrieving materials from the stacks and reshelving returned materials, providing information and instruction on circulation procedures governing use of the Library collection, and maintaining automated and manual departmental files.

Knowledge and Skills:

Applicants should have a basic knowledge of library collections, online catalogs, and circulation desk procedures, familiarity with using personal computers, an ability to type and file accurately, and an ability to work cooperatively with other staff members and library patrons. Reading knowledge of a Western European language (French, German, or Italian) is desirable.

Qualifications:

In order to qualify for this position, applicants must be registered at least as a half-time student, and be able to provide certification of student status, including a current class schedule. Work schedules will be determined to accommodate the student’s class schedule and the Library’s work requirements. The position is limited to 20 hours per week while classes are in session; full-time employment is available during semester and summer breaks. The incumbents earn sick and annual leave based on the amount of hours worked.

Interested applicants should send résumés and any inquiries by email to:

Lamia Doumato, Head of Reader Services
National Gallery of Art Library
l-doumato@nga.gov

Jul 15 / admin

Job Opportunity at Glenstone: Records Manager/Archivist

Located on 200 acres in Potomac, Maryland, Glenstone strives to provide visitors with a unique experience through the seamless integration of art, architecture, and landscape.

Glenstone is currently seeking a Records Manager/Archivist to assist with the development and execution of a Records Management program, including the creation and implementation of records schedules, for both electronic and analogue records. This is a full-time, six-month term position reporting to the Chief Archivist-Librarian. Please see the position description for job responsibilities and required qualifications.

To apply, electronically submit a cover letter, resume, and a list of three professional references to HR@glenstone.org or mail to:

Human Resources Generalist
Glenstone
12002 Glen Road
Potomac, MD 20854

The deadline for applications is August 1, 2014.

Jul 1 / admin

Vacancy Announcement: Library Technician (Image Collections), National Gallery of Art Library

The National Gallery of Art Library is seeking applicants for a student assistant position in the Image Collections Department. The primary purpose of the position is to assist with the development and maintenance of the department’s online catalogue and with preparation of analog and digital images for inclusion in the department’s collections.

Duties include preparing online bibliographic records for images, verifying heading authorities, creating digital image scans and accompanying metadata, preparing shelf labels and containers, and adding item information (barcodes) to a variety of visual materials.

Applicants should have an ability to input detailed cataloging data using a personal computer, familiarity with library technical services procedures and basic descriptive cataloging principles, an ability to follow oral and written instructions accurately, and an ability to type and file accurately. Reading knowledge of a Western European language other than English (French, German, or Italian) is desirable.

In order to qualify for this position, applicants must be registered at least as a half-time student and be able to provide certification of student status, including a current class schedule. Work schedules will be determined to accommodate the student’s class schedule and the Library’s work requirements. A typical schedule is 20 hours per week while classes are in session; full-time employment is available during semester and summer breaks. The incumbent earns sick and annual leave based on the amount of hours worked. The position is temporary, but appointment can be extended for the duration of the incumbent’s educational career provided he or she meets the eligibility requirements specified above.

Those interested in this position should send a résumé and any inquiries via e-mail to:

Gregory P.J. Most
Chief, Library Image Collections
National Gallery of Art
g-most@nga.gov

Apr 2 / admin

New Online Exhibit from Dumbarton Oaks ICFA: Artamonoff: Picturing Byzantine Istanbul, 1930-1947

The Image Collections and Fieldwork Archives (ICFA) is pleased to announce the release of a new online exhibition, Artamonoff: Picturing Byzantine Istanbul, 1930-1947: http://icfa.doaks.org/collections/artamonoff/exhibits/show/picturingbyz.

artamonoff_picturingbyz_screenshotThe online exhibit is a recreation of the physical exhibit that was presented at the Koç University Research Center for Anatolian Civilizations (RCAC) in Istanbul from June 25 to November 10, 2013, within the scope of the Third International Sevgi Gönül Byzantine Studies Symposium. The 2013 exhibition was co-curated by Günder Varinlioğlu, ICFA’s former Byzantine Assistant Curator, and Alyssa DesRochers, former ICFA intern. This new online exhibit presents the same selection of photographs from the Nicholas V. Artamonoff Collection that appeared in the Istanbul exhibition, as well as images from the Smithsonian Institution’s Freer Gallery of Art and Arthur M. Sackler Gallery Archives and Robert College in Istanbul. It also includes an interactive timeline that places Artamonoff’s photography in the context of contemporaneous archaeological investigations at Byzantine sites throughout Istanbul.

Together, these images present a rapidly changing city as seen through Artamonoff’s camera lens:

Nicholas V. Artamonoff (1908-1989) left behind a photographic puzzle of over 1,000 images. He was a student and engineer, who, while studying and living at Robert College in Istanbul, gained an appreciation for the city’s history and culture. With his Rollei camera, he captured the Byzantine remains, entering the nooks and crannies of the fortifications and cisterns. He strolled through the city in the footsteps of architectural historians and archaeologists who explored and uncovered Byzantine Istanbul. His interests were broad: from imposing churches to the smallest details of architectural sculpture, from bustling marketplaces to the diligent work of lone craftsmen. This abundance of subjects makes the Nicholas V. Artamonoff Collection rich and engaging, providing a glimpse into the diverse urban environment in which he lived, and into the versatile photographer he was.

The online exhibit was built in Omeka by Alyssa DesRochers, Assistant Curator of the exhibition and former ICFA intern, and Michael Sohn, Web & Graphic Designer at Dumbarton Oaks.

~Shalimar Fojas White, Manager, Image Collections and Fieldwork Archives, Dumbarton Oaks Research Library & Collection

Mar 20 / admin

Job Opportunity at Dumbarton Oaks: Part-Time Byzantine Archival Assistant

The Image Collections and Fieldwork Archives (ICFA, http://www.doaks.org/icfa) at the Dumbarton Oaks Research Library and Collection in Washington, D.C. is seeking a part-time Byzantine Archival Assistant to assist ICFA staff with ongoing archival processing and preservation projects for Byzantine archival collections and other administrative tasks. Under the supervision of the Archivist, the part-time Byzantine Archival Assistant will assist with the assessment, arrangement, description, processing, and preservation of Byzantine archival collections, which comprise administrative records and fieldwork papers produced or created by Byzantine scholars and archaeologists.

For the full job description, please see: 
http://www.doaks.org/about/employment/part_time_byzantine_archival_assistant. For more information about ICFA and its collections, please see: http://www.doaks.org/icfa. Interested applicants should send a cover letter, resume or CV, contact information for three references, and a work sample (e.g., finding aid, online exhibit, blog, etc.) to: Rona Razon, ICFA Archivist, RazonR@doaks.org.

~Shalimar Abigail Fojas White, Manager, Image Collections and Fieldwork Archives, Dumbarton Oaks Research Library and Collection

Feb 11 / admin

Job Announcement: Head of Digital Experience, Smithsonian Archives of American Art

The Archives of American Art, Smithsonian Institution, is the nation’s largest repository of documentation of the visual arts and culture in the United States. The Archives’ mission is to collect, preserve, and make available for study records, papers, photographs, diaries, sketchbooks, and oral history interviews. Its digital environment directly supports the Archives’ collections management of over 5,000 archival collections representing over 15,000 linear ft., an active oral history program, a major digitization and access initiative, exhibitions, acquisitions, public outreach, education, reference, and fundraising, and participation in Smithsonian pan-Institutional initiatives.

The incumbent will serve as the Archives’ Head of Digital Experience in an ongoing effort to improve the website www.aaa.si.edu as the primary means of communicating information about the Archives within the context of the Smithsonian Institution, and in providing access to collections and resources. Included in the responsibilities are coordinating and publishing content from internal stakeholders; monitoring and evaluating the Archives’ web properties; working closely with technical and digital projects’ staff and contract developers and designers; keeping abreast of relevant emerging technologies; participating in Smithsonian-wide web and IT-related activities, and providing guidance and input on strategies for moving the Archives towards its goal of greater openness and sharing of our digital resources and data.

Applicants should have technical knowledge and skills in:

  • Best practices for creating, formatting and presenting textual, graphic, and A/V content for use on web and digital media platforms (websites, blogs, social media, mobile devices)
  • Core principles and best practices in the fields of web content management, user experience design, usability, information architecture, and accessibility
  • Best practices for search engine optimization and web analytics
  • Hand encoding standards-compliant HTML/XML/CSS
  • Database systems and database design as they pertain to websites
  • Web design and development software, especially the Adobe Creative Suite tools, including DreamWeaver, Acrobat, and Photoshop.
  • Excellent interpersonal, communication, and organizational skills; ability to multitask and perform work independently as well as part of an integrated team.
  • Archive, library or museum information environments that utilize EAD or other XML based technology, and an understanding of the archival profession and practices. MLS preferred.

Applicants should email a cover letter and resume to Karen Weiss at weissk@si.edu by February 21, 2014.

The Smithsonian is an equal opportunity employer.

Feb 10 / admin

Part-Time, Temporary Cataloger at the National Museum of Women in the Arts

The National Museum of Women in the Arts Betty Boyd Dettre Library and Research Center is seeking a part-time, temporary cataloger to create original cataloging records for our top 500 artist files. In an effort to provide better access and description to the important ephemera within these files, the LRC plans to catalog our artist files in MARC format, making them accessible and searchable in our OPAC and WorldCat.

Qualifications for this position:

  • Knowledge of AACR2, ISBD, LCSH, LC classification schedules, and MARC 21/OCLC formats
  • Knowledge of integrated library catalog systems, Koha preferred
  • Graduate of or student in an ALA accredited MLS/MLIS program
  • Art history knowledge preferred, but not required

Pay rate will be $20/per hour for approximately 225 hours.

If interested please send your cover letter, resume, and 3 original cataloging records (OCLC control numbers accepted) to Heather Slania, Director of the Betty Boyd Dettre Library and Research Center, hslania@nmwa.org by Feb. 23rd.

Heather Slania
Director of the Betty Boyd Dettre Library and Research Center
ARLIS/NA DC-MD-VA Chapter Chair

National Museum of Women in the Arts
1250 New York Avenue NW
Washington, DC 20005
(202) 266-2807

Follow us: NMWABroad Strokes BlogFacebookTwitter

Feb 10 / admin

New Search Tool for Archival Collections at Dumbarton Oaks

Dumbarton Oaks’ Image Collections and Fieldwork Archives (ICFA) announces the public launch of its online inventory, AtoM@DO (atom.doaks.org). A searchable database of Dumbarton Oaks’ archival collections, AtoM@DO brings together the holdings of ICFA and a selection of the Dumbarton Oaks Archives (DOA) into a single virtual space, enabling discovery of related materials across the institution.

NEW WAYS TO SEARCH

Instead of searching collections one-by-one by means of individual PDF finding aids or collection guides, AtoM@DO enables users to search across all holdings — either by keyword or through browsing the various menu options: Names, Places, Subjects. Search results are presented within the context of their collection, making it easier for users to learn more about the materials they have found and discover other relevant resources.

ABOUT THE SYSTEM

AtoM@DO is a local implementation of the open-source archival collection management system, ICA-AtoM, which is based on standards developed and promulgated by the International Council on Archives (ICA) with initial funding from UNESCO. You can find more information about the system and the standards ICFA employed, under the Quick links menu in the upper right-hand corner of AtoM@DO.

GET HELP

Find a link to the system along with a list of common FAQs on the AtoM@DO Help page on the ICFA website. This same page is accessible from anywhere within the system by clicking the Help link under the Quick links menu in the upper right-hand corner of AtoM@DO. Users can also contact the system administrator directly, ICFA Metadata and Cataloging Specialist , Anne-Marie Viola (violaa@doaks.org).

NEXT STEPS

Over the course of the year, ICFA plans to enhance description of its collections within AtoM@DO, including expanding on collection-level records and adding digital objects for portions of ICFA’s photograph collections, which comprise more than half a million images. In doing so, ICFA will virtually reunite the fieldwork photography used to seed the reference collection with the archival collections from which they originated. The database is a work-in-progress and new functionality and content will be added based on a prioritized list developed by the department.

Note: Traditional  long-form finding aids for archival collections continue to be maintained on their respective pages: ICFA’s Byzantine Archival Collections and DOA’s Historical Papers.

Many thanks,
Shalimar

Jan 16 / admin

Two Vacancy Announcements at The National Gallery of Art Library

These are excellent opportunities to gain art museum library experience – we encourage students currently enrolled at least half-time to apply.

The National Gallery of Art Library is seeking applicants for two student assistant positions in the Reader Services Department.

  • Library Technician (Circulation)

The primary purpose of this position is to assist with a wide variety of circulation and reader services for Gallery staff and outside readers.

Duties include retrieving materials from the stacks and reshelving returned materials, providing information and instruction on circulation procedures governing use of the Library collection, and maintaining automated and manual departmental files.

  • Library Technician (Vertical Files/Non-Print Materials)

The primary purpose of the position is to assist with the maintenance, development, and consultation of the vertical files and non-print collections.

Duties include preparing newly acquired materials for the vertical files and non-print collections, preparing bibliographic records using an online catalog, and assisting with the organization and use of both collections by Gallery staff and outside readers.

Knowledge and Skills:

Applicants should have a basic knowledge of library collections, online catalogs, and circulation desk procedures, familiarity with using personal computers, an ability to type and file accurately, and an ability to work cooperatively with other staff members and library patrons. Reading knowledge of a Western European language (French, German, or Italian) is desirable.

Qualifications:

In order to qualify for these positions, applicants must be registered at least as a half-time student, and be able to provide certification of student status, including a current class schedule. Work schedules will be determined to accommodate the student’s class schedule and the Library’s work requirements. The positions are limited to 20 hours per week while classes are in session; full-time employment is available during semester and summer breaks. The incumbents earn sick and annual leave based on the amount of hours worked.

Interested applicants should send résumés and any inquiries by email, indicating the position sought, to:

Lamia Doumato, Head of Reader Services

National Gallery of Art Library

email: l-doumato@nga.gov